2020 Medical Record Copying Fees Available to Members in Convenient Chart

Last Updated: Jan 1, 2020

Medical records_stethoscope-article Every year, the Pennsylvania Medical Society (PAMED) receives many calls and emails from members asking for the list of medical record copying fees for the new year. We know that this is an important planning tool for practices.

The Pennsylvania Department of Health has released copying fees for 2020. To assist members, PAMED offers a convenient chart with 2020 copying fees.

Get the 2020 Chart

These new fees took effect Jan. 1, 2020.

Related Resources

You can find all of PAMED’s legal information to help you make good decisions about handling medical records at www.pamedsoc.org/medicalrecords.

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2 comments

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Jeff Wirick | Apr 25, 2018

Hi Susan, PAMED's Practice Support team addresses your question this way:

Per HHS clarification, the reference to $6.50 is rather an option of charging a nominal flat fee. HITECH requires that the amount charged to a patient or personal representative does not exceed the cost of the labor it takes to produce the record. See article link below: Clarification of Permissible Fees for HIPAA Right of Access – Flat Rate Option of Up to $6.50 is Not a Cap on All Fees for Copies of PHI.

Postage may be included.

https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/access/clarification-flat-rate-copy-fee/index.html
Susan Koerner | Apr 25, 2018

We have a request from an attorney for a copy of a patients medical record in electronic format. According to the 2018 chart above, is the most we can charge for the disc that we have downloaded the medical record on to is $6.50? Can we charge postage in addition since we are mailing the disc?

Thank you

Susan Koerner

Hand & UpperEx Center

724-933-3850

skoerner@wpahc.com

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