Did You Get a CARES Act Provider Relief Payment? Here’s What You Need to Know about Submitting a Spending Report

Last Updated: Oct 23, 2020

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The Coronavirus Aid, Relief, and Economic Security (CARES) Act included $175 billion allocated for Provider Relief Fund payments to hospitals and health care practitioners.

While the payments are not loans and do not need to be repaid, recipients that received one or more payments exceeding $10,000 total will be required to submit spending reports to the U.S. Department of Health and Human Services (HHS).

On Oct. 22, 2020, HHS announced that it had made changes to its reporting requirements in response to concerns raised by stakeholders and members of Congress. “After reimbursing health care related expenses attributable to coronavirus that were unreimbursed by other sources, providers may use remaining PRF funds to cover any lost revenue, measured as a negative change in year-over-year actual revenue from patient care related sources,” HHS said in its press release.

Who is required to report?

Providers that receive PRF payments exceeding $10,000 in aggregate are required to report their use of funds.

What information will recipients be required to report?

HHS says these four data elements that will be required for reporting:

  1. Demographic Information
  2. Expenses Attributable to Coronavirus Not Reimbursed by Other Sources (2020 Only)
  3. Lost Revenues Attributable to Coronavirus
  4. Additional non-financial data (e.g. personnel information or information on change in ownership) 

For additional details on the data elements, review HHS’s post-payment reporting requirements document, revised on Oct, 22.

What is the timeline for reporting?

HHS shared the following upcoming dates to keep in mind:

  • Jan. 15, 2021: Reporting system will be available online.

  • Feb. 15, 2021: This is the deadline for recipients – including both those who have expended funds in full and those who have remaining unspent funds – to report on their expenditures for the period ending Dec. 31, 2020. 

  • July 31, 2021: This is the final reporting deadline for providers who did not fully expend relief funds prior to Dec. 31, 2020.

Additional Resources

For more information, view HHS’ webpage on CARES Act Provider Relief Fund reporting requirements here. Find all of HHS’ resources on CARES Act Provider Relief – including answers to FAQs – at hhs.gov/providerrelief.

PAMED members with questions can contact our Knowledge Center at 855-726-3348 or KnowledgeCenter@pamedsoc.org

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